KBS Reference Desk: Non-School Sponsored Out of State Trip

Q:      A local youth jazz band is taking a trip to Louisiana this summer for a jazz performance. The organizer of the trip is a campus principal, whose son is a member of the jazz band. Her participation is in no way associated with her position as principal, and the only school involvement was to allow distribution of flyers to the jazz band members with trip information. Some parents are confused and have signed their student up to attend thinking the trip is school sponsored and chaperoned. What can we do to limit confusion and liability?

A:      If sued, immunity would exist under Texas law for most personal injury and accident claims, unless resulting from a district employee’s negligent use or operation of a motor vehicle. As such, you should be safe. Nonetheless, because of the confusion regarding school association, and to avoid even the possibility of suit, it would be prudent for your district to send a notice to parents clearly stating that the trip is not school sponsored and any participation is at the student’s own cost and risk.

The notice should identify the trip in question by location and date. It should also clearly state that the trip is not a school-sponsored activity and that the school district has no responsibility or liability for any injury or other loss that may occur in connection with the trip.  In addition, parents should be informed that the students will be under the sole authority and supervision of the volunteer individuals who are organizing the trip, and that the organizers, while they may be school employees, are acting in their own personal capacity. Finally, we would advise obtaining acknowledgement of receipt by requiring the form be signed by parents of students participating and returned to the school district. 

Related Posts

Recent Articles

KBS Reference Desk: TOMA Social Gatherings Conventions
June 17, 2022
KBS Reference Desk: Volunteers Under Guardian Plan
June 10, 2022
KBS Reference Desk: DOI and Certification
June 3, 2022
KBS Reference Desk: FML Leave Over the Summer
May 27, 2022
KBS Reference Desk: Decrease in Compensation
May 20, 2022
KBS Reference Desk: Participation in Graduation Ceremonies
May 13, 2022
KBS Reference Desk: Temporary Custodians of Record – TPIA
May 6, 2022
KBS Reference Desk: Driving Students to Polls
April 29, 2022
KBS Reference Desk: Authority to Create New Position
April 22, 2022
KBS Reference Desk: Booster Club Raffle
April 15, 2022
KBS Reference Desk: Returning a Teacher to Probationary Status
April 8, 2022
KBS Reference Desk: Termination of Probationary Contract While On Leave
April 1, 2022
KBS Reference Desk: Long COVID and Special Education Referrals
March 25, 2022
KBS Reference Desk: Pay During Weather Closure
March 18, 2022
KBS Reference Desk: Nepotism
March 11, 2022
KBS Reference Desk: New SBOE Rules on Contract Abandonment
March 4, 2022
KBS Reference Desk: Web Accessibility
February 25, 2022
KBS Reference Desk: Political Advocacy Prohibitions
February 18, 2022
KBS Reference Desk: Pay During Weather Closure
February 11, 2022
KBS Reference Desk: House Bill 2581 Procurement Updates
February 4, 2022
KBS Reference Desk: CDL Waivers for Bus Drivers
January 28, 2022
KBS Reference Desk: Interstate Travel Liability and Travel Forms Best Practices
January 21, 2022
KBS Reference Desk: Updated Stay at Home Periods
January 14, 2022
KBS Reference Desk: On Call Employees Over Holidays
December 17, 2021
KBS Reference Desk: Holiday Decorations
December 10, 2021